Executive Assistant

About the Company

Our client is at the forefront of free space optical (FSO) communications. Their product portfolio spans cutting-edge technologies, from photonic integrated circuits to advanced optical systems and embedded software solutions. Their systems are integrated into next-generation satellite communications platforms, supporting some of the most innovative space programs globally.

This is an ambitious, technically complex, and high-impact environment. As part of continued growth and expansion, our client is seeking an exceptional Executive Assistant to support their C-Suite leadership team.

The Opportunity

This is not a traditional administrative role. Our client is seeking a highly capable, resilient, and proactive Executive Assistant who thrives in a fast-paced, high-performance environment.

You will act as a strategic partner to the C-Suite, ensuring seamless operations, anticipating challenges, and enabling leadership to focus on driving the business forward.

You will be the organisational anchor for the executive team — maintaining clarity, structure, and momentum across competing priorities.

Key Responsibilities

• Manage complex, multi-time-zone Google Calendars, ensuring executives are fully briefed, prepared, and optimally scheduled.

• Coordinate international and domestic travel, building efficient itineraries and proactively managing changes.

• Act as a trusted gatekeeper and primary point of contact for the C-Suite, managing high volumes of correspondence with discretion and professionalism.

• Drive execution of daily priorities and longer-term strategic initiatives through strong project management and follow-through.

• Coordinate Board meetings, including scheduling, documentation, minute-taking, and preparation of high-quality presentations and reports.

• Collaborate cross-functionally to ensure alignment between leadership and operational teams.

• Anticipate and resolve logistical or administrative bottlenecks before they impact executive performance.

• Manage expenses, reporting, and numerical data with accuracy and confidence.

About You

• Minimum 10+ years’ experience as an Executive Assistant, with significant experience directly supporting C-Suite executives.

• Degree-qualified or holding a recognised professional qualification.

• Demonstrated experience handling highly sensitive and confidential information with absolute integrity and discretion.

• Expert-level proficiency in Google Workspace (Calendar, Drive, Docs, Sheets, Slides). You are a true power user capable of managing complex workflows and shared environments.

• Strong organisational discipline with exceptional attention to detail — you have a “finisher” mindset.

• High resilience and composure under pressure, with the ability to adapt quickly to shifting priorities.

• Strong numerical literacy and confidence managing budgets, reporting, and expense reconciliation.

• Solid understanding of corporate governance and organisational structures.

What’s on Offer

Career Growth
An opportunity to contribute to a world-class space communications programme while developing your capabilities within a state-of-the-art technology environment.

Collaboration
Work alongside multidisciplinary experts who are pushing the boundaries of optical and satellite communications.

Innovation
Be part of a pioneering team advancing next-generation FSO systems for space applications.

Work-Life Balance
Flexible working arrangements and a comprehensive benefits package.

Apply

If you are an experienced, high-performing Executive Assistant ready to contribute at the cutting edge of space communications technology, we would be delighted to hear from you.

For a confidential discussion, please apply with your CV outlining your suitability for the role.